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CITY OF

PACIFIC GROVE       

City Clerk

The City Clerk performs a wide variety of complex and highly skilled administrative and executive assistant duties in support of the City Manager, Mayor, and City Council.  The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services.

Responsibilities include but are not limited to:

  • Record and archive keeper of the City's legislative actions;
  • Elections Official for the City;
  • Clerk to the Council, preparing agenda packets and minutes;
  • Keeps the City's information transparent and available to the public;
  • Supervises the City's Response to Freedom of Information requests and ensures that the City responds appropriately and timely to all Public Records Act requests. Click here for the PRA Request Form.
  • Keeps the City's Corporate Seal;
  • Holds the City's Legal/Official records - Ordinances, Resolutions, Minutes;
  • Manages/ensures compliance with the City's Bidding process and procedures;
  • Lead staff for the City's record management system;
  • Oversees Commission/Board/Committee vacancies, appointments, ceremonial function, trains line department staff, and exercises quality control over the agendas, packets, and minutes for all City Boards and Commissions;
  • Ensures the City remains in compliance with FPPC requirements in accordance with the Political Reform Act, Brown Act, AB 1234 Local Ethics and AB 1825 Sexual Harassment Prevention trainings;
  • Maintains the codification of the City's Charter and Municipal Code;
  • Performs a variety of tasks in support of the City Manager.

As a Legislative Administrator, the City Clerk plays a critical role in the decision-making process of the local legislature. As the key staff for City Council meetings, the City Clerk prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The City Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.

As a Records Manager, the City Clerk oversees yet another legislative process; the preservation and protection of the public record. By statute, the City Clerk is required to maintain and index the Minutes, Ordinances, and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy.

What's New

As the Elections Official, the City Clerk administers Federal, State, and Local procedures through which local government representatives are selected.  The City Clerk assists candidates in meeting their legal responsibilities before, during, and after an election.  From Election pre-planning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government.  This page includes general information regarding local elections and should not be construed as legal advice.  

You may also visit the Monterey County Elections Department for general local elections information. Voter registration forms are available in the Office of the City Clerk, or by calling the Monterey County Registrar of Voters at 831.796.1499.

The Fair Political Practices Comm. (FPPC) will provide information about campaign financing and spending, financial conflicts of interest, lobbyist registration and reporting for public officials, candidates, committee’s and post-governmental employees. 

Please visit the California Elections and Voter Information website for more information on Ballot Measures, Voter Registration, Elections Laws, and many other elections/voter resources.

Interested in Running for Office?

Want to serve your community?  This page has been prepared to assist and the information provided is for general reference only.  

See 2018 Election Candidates Handbook 

Frequently Asked Questions 

The election campaign process officially begins with the Candidate Nomination period.   

During this time, you will be required to gather nomination signatures from registered voters who "nominate" you to the elected office of your choice. Upon completion of the nomination, you will submit a series of papers, including your Candidate Intention Statement, Your Ballot Designation and a series of other procedural forms. 

Until July 16th, there is nothing that you can do officially to officially become a candidate, however, that does not mean that you cannot tell members of the public your intentions or begin to collect campaign contributions.  Before you collect any contributions, you MUST file a FPPC Form 501 with the City Clerk.

The FPPC has issued a Fast Facts Getting Started sheet of information for candidates spending $2,000 or more.  Please see the form here.  

Candidates interested in running for local office in Pacific Grove, can find information in the FPPC's Manual 2 (for Local Candidates, Superior Court Judges, their Controlled Committees, and Primarily Formed Committees for Local Candidates).  The FPPC Filing Schedule provides important dates for candidates and committees.  For more information on these documents, you may contact FPPC directly at E-Mail Advice advice@fppc.ca.gov or 1-866-ASK-FPPC.  Important dates to note

As the City of Pacific Grove consolidates its elections with the Monterey County Elections Office, it follows the schedule outlined by the Registrar of Voters.  For more information, please see their website at http://www.montereycountyelections.us/Calendar20181106.html

The Fair Political Practices Commission (FPPC) requires each agency to post a Form 806 which reports additional compensation that officials receive when appointing themselves to positions on committees, boards or commissions of an intergovernmental public agency, special district, and joint power agency/authorities. Each agency must post a Form 806 listing all paid appointed positions including the date appointed, length of term and stipend amount received. (CA FPPC Reg. §18705.5)

For additional information on Form 806 please visit the FPPC website and read the Form 806 Instructions and Frequently Asked Questions.

The Form 806 will be amended when: 1) the number of scheduled meetings has changed; 2) there is a change in the compensation paid to the members; or 3) when the City Council makes a new appointment.

City of Pacific Grove Agency Report of Public Official Appointments, Form 806

The Fair Policital Practices Commission requires each agency to post a list of Section 87505 filers that are forwarded to the FPPC.  

NOTICE PURSUANT TO GOVERNMENT CODE SECTION 87505

Questions may be directed to:

City Clerk's Office
300 Forest Ave
Pacific Grove, CA, 93950
Phone: (831) 648-3181 Fax: (831) 657-9361